Conference Policies

Code of Conduct Overview

This Code of Conduct outlines our expectations for all participants of CIA Conference (“CIACON”). Event organizers will enforce this code and expect cooperation from all CIACON participants (e.g., speakers, attendees, media, sponsors, exhibitors, volunteers, staff) to help us promote a safe and enjoyable experience for everyone.

Acceptable Behaviour During the Event
Acceptable behaviors include but are not limited to:

• demonstrating good manners by being considerate, respectful and courteous to those in attendance
• being mindful of your surroundings and of your fellow participants
• refraining from demeaning, discriminatory or harassing behavior and speech
• promptly alerting event organizers if you notice a potentially dangerous situation or someone in distress

Unacceptable Behaviour
Unacceptable behaviors include but are not limited to:

• intimidating, harassing, abusive, discriminatory, derogatory or demeaning conduct
• offensive verbal comments (e.g., related to race, ethnicity, age, religion, gender, sexual orientation, disability)
• inappropriate use of nudity (e.g., sexual or lewd images)
• deliberate intimidation or stalking
• intentional disruption of presentations or other events
• inappropriate or unwelcome physical contact or advances
• physical, written, verbal or other abuse (e.g., threats, annoyance, pushing, shoving or physical force whatsoever against any person, which in any way creates a disturbance that is disruptive or dangerous, or creates anxiety or apprehension in an individual)
• boisterous, lewd or offensive behavior or content such as profanity, obscene gestures or slurs
• possession of any item that can be used as a weapon, which may cause danger to others if used inappropriately
• smoking and vaping, other than in designated areas
• failing to obey any rules or regulations of the venue

Consequences of Unacceptable Behaviour

Unacceptable behavior will not be tolerated. Anyone engaged in unacceptable behavior is subject to expulsion from RSAC without warning or refund and/or banishment from future RSAC events. We expect participants to follow this Code of Conduct at the CIACON venue, any external venue affiliated with CIACON and/or CIACON ancillary or social events. The policy may be revised at any time by the CIACON organizer and is non-negotiable. 

Photography & Videography Guidelines

CIACON is open to the public, and we do not restrict attendees (including CIACON staff, volunteers, sponsors, and media) from taking photos or videos at our events. By attending our events, you acknowledge that you are in a public space and that attendees (including CIACON staff, volunteers, sponsors, and media) may capture your image in photos and videos. Nevertheless, CIACON encourages event attendees to exercise common sense and good judgment and respect the wishes of other attendees who do not wish to be photographed at the events.

The organizers reserve the right to use images taken at the conference with your photograph and likeness in future marketing materials.

Cancellation policy

All tickets & passes sold are non-refundable & non-substitutable.